Friday, December 31, 2010

Outlook Field Chooser Tip

Many people are familiar with online e-mail accounts that provide access from anywhere you have Internet access.  These accounts include Gmail, Yahoo! Mail, and others.

If you like the options with selecting multiple e-mails and performing a function (such as Delete or Move), then you'll probably like this tip.

To create a "Check Box" field in Outlook, follow these steps.

Right-click on the Field Header Row.

Select the "Field Chooser" option from the menu.

Outlook Field Chooser

The "Field Chooser" window opens to the left.  In the window, click on the "New" button in the lower left corner.

Outlook New Field

Type a Name for the field.  In this example, we used "CheckBox."

Select "Yes/No" in the "Type" field and leave the format as "Icon."

Click on the "OK" button and close the "Field Chooser" window.

Click and drag
the new field onto the Field Header Row. (The gray area at the top of the e-mail list.  It's the row that includes the words "From," "Subject," and others.)

Close the Field Chooser window.

Notice the new field is now available, but may not have a checkbox until one has been selected.

Select any and all of the e-mails with the "CheckBox" field and then sort by the column by clicking on the column header.

Now that the e-mails are sorted, you may select them all using the"Shift" key and then press the "Delete" key or move them to a folder you wish.

  If the field does not allow you to check the box, you will need to turn on the "In Field Editing."  To do so, right-click on the Header Row and select "Customize Current View."  Click on the "Other Settings" button and select the check box "Allow in-cell editing."  Click the "OK" buttons to save the changes and return to Outlook.

Friday, December 24, 2010

Tab Browser Tip

In the newer versions of Internet Explorer, FireFox, and other Tab Browsers, windows are now opened within Tabs.

Not everyone I know has converted to Tab Browsers and even if they have, they still may not use the Tabs.  The Tabs help run windows more efficiently and thus, users can browse the Internet a bit faster.

But, what if you open a lot of Tabs and then only need to use one?  It can be tedious to close each individual Tab by clicking on the "X" in the upper right corner of each Tab.

However, there is a MUCH easier way!

Simply right-click on the Tab you wish to retain.  On the shortcut menu that opens, select the "Close Other Tabs" option.

Tab Browsers Close other Tabs

All other Tabs are closed and the only remaining Tab is the Tab in which you right-clicked.

It's that simple!

Friday, December 10, 2010

Word 2007 Quick Tip

Word 2007 has a handy feature that can quickly decrease your document by one page, if needed.

Let's say you have a 5 page document, but you need it to be 4 pages to fit into a specific book or presentation.

Click on the "Office" button, hover to "Print" and select the "Print Preview" option.

In the "Print Preview" window, click on the "Shrink One Page" button in the "Preview" group of the ribbon.

Word 07 Shrink One Page

The document automatically reduces the size and spacing of the text slightly to decrease the document by one page.

NOTE:  If your document requires specific size fonts, you may not want to use this option.

How to Delete Blank Rows in Excel